This month, the first core planning team meeting was held to review roles and responsibilities of the committee. We walked away from the meeting with a high-level outline of action items and next steps.
Events Team:
- Schedule stakeholder calls
- Conduct initial planning call with hotel
- Begin space allocation plan
- Refine project plan and schedule committee calls
- Finalize invitation list and share with core committee
Core Committee:
- Collect names for invitation list
- Start conversations with leaders to review conference objectives and determine what they want the event to achieve
PRO TIP: Roles &Responsibility Alignment
- It is key at the beginning of planning an event to clearly define roles and responsibilities for all parties involved and ensure alignment as early as possible.
| ROLE | RESPONSIBILITIES |
|---|---|
|
Business Owner/Stakeholder |
Initiates request for conference/event Establishes direction on:
|
|
Hilton Special Events |
|
|
Core Conference Planning Team |
|
This month, we also had six additional team member resources approved! In Q3, we will post and hire for a Director of Special Events, two Event Managers, and another Events Coordinator. In Q4, we plan to hire another Event Manager and in Q1 2022, a third coordinator will round out our team.
Have questions about this week’s diary entry? Email SpecialEvents@Hilton.com to learn more.
